Scenario
Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct heading or be in
the correct document.
Using the Project Scenario, select the appropriate response to each of the following 5 questions which have
been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a relatively
simple project, the Project Manager combined the Starting Up a Project process and the Initiating a Project
process. No Project Brief has been produced. Instead the Project Manager used the project mandate to
produce a simple Project Initiation Documentation (PlO). The PlO includes the Business Case, a product
checklist and several Product Descriptions, Including the Project Product Description. Short sections are also
included for each of the strategies and the controls to be applied. The Project Manager has elected to use the
Daily Log to record all risks, issues, lessons and quality – results.
After the initiation stage there will be two further stages during which a small number of Work Packages will be
authorized. While these are being managed, the Project Manager will hold regular checkpoints, which will
support the production of weekly Highlight Reports to the Project Board.
Without a Risk Register how can project risks, the progress of risk actions taken to date and the current status
of residual risks be measured?
A.
The Daily Log was correctly used to monitor risks during the Starting up a Project process. It will be used to
capture all risks, actions, decisions, assumptions.
B.
It was not appropriate to use the Daily Log to capture all risks and issues during the Starting up a Project
process. Separate registers should have been set up for risks, issues and lessons learned. This will now be
done.
C.
In a simple project, the Project Initiation Documentation (PID) should contain a register for recording risk
information and monitoring project risks throughout the delivery stages. The register will now be added to
the PID.