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Category: PR2P

Exam PR2P: PRINCE2 Practitioner

Hot Area:

HOTSPOT
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this projectwill be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change budget
of £500 has been allocated but there is no risk budget.
Lines 1 to 6 in the table below consist of an assertion statement and a reason statement For each line identify
the appropriate option, from options 1 to 6, that applies. Each option can be used once, more than once or not
at all.
Hot Area:

What action should the team member take?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of thepromotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team Select and appoint a
professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
The team member collating the list of customers has now forecast that it will NOT be complete by the end of
this stage as originally planned, due to a number of new prospective customers’ details not yet being available.
What action should the team member take?

How should the Project Manager record this observation …

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this projectList of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue. It is now 05 October and the prepared calendar pack must be delivered to
the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas.
The cost of the activities to develop the specialist products and the cost of the project management activities
are estimated to be £20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost
tolerance of +£6,000 / -£6,000. A change budget of £500 has been allocated but there is no risk budget.
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could
vary considerably depending on the size of the package and the delivery service used. For the purpose of this
project, the Project Manager has selected an appropriate service but feels that a corporate standard for
postage would have reduced the time and effort invested. It could reduce the company’s overheads by up to
£20k per year. How should the Project Manager record this observation within the project?

What initial action should the Project Manager take?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team Select and appoint a
professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
As the project approaches the end of stage 2, the Project Manager has requested a Product Status Account to
ensure that all products are at their expected point of development. Although the list of customers has been
quality reviewed, it has not been baselined because the Marketing department have not provided all of the
prospective customers’ details. What initial action should the Project Manager take?

What action should the Project Manager take?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection LegislationCreate a design for each month – this will be done by the internal creative team Select and appoint a
professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
During stage 2, an early review of the photo design ideas from the Marketing department has highlighted the
need for engineering machinery to be operating in the background during the photo sessions. This requires a
change to the baselined Product Description for the photos. What action should the Project Manager take?

which statement is correct?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team Select and appoint a
professional photographerGather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecast
Select paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
During stage 2, if the Project Manager decides to recommend that the Project Plan is revised to finish three
weeks later, which statement is correct?

Which statement is true?

Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the
increased marketing activities of its competitors. To help counter this, the company has decided to create a
promotional calendar for next year for all its current and prospective customers. The end product of this project
will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out
previously, and must reflect the company image as described in the existing corporate branding standards.
Another project is currently producing a new company logo when is to be printed on each page of the
promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo
Selected photographs- 12 professionally-produced photographs, showing different members of staff
Selected paper and selected envelope – for printing and mailing the calendar
Chosen label design – a competition to design a label will be held as part of this project
List of customers – names and addresses of customers to whom the calendar will be sent.
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to:
Create the customer fast using information from the Accounts and Marketing departments
Confirm compliance with the Data Protection Legislation
Create a design for each month – this will be done by the internal creative team
Select and appoint a professional photographer
Gather photograph design ideas from previous project and agree photographic session schedule
Prepare a production cost forecastSelect paper and envelope.
Stage 3 will include the activities to:
Produce and select tie professionally-taken photographs
Hold the label design competition and choose the label design
Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of
the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is
not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine
whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November,
to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the
specialist products and the cost of the project management activities are estimated to be £20,000. There is a
project time tolerance of +1 week /-2 weeks and a project cost tolerance of +£6,000 / -£6,000. A change
budget of £500 has been allocated but there is no risk budget.
At the end of initiation there is +1 week 1-2 weeks time tolerance for this project. Which statement is true?


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