HOTSPOT
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2. Work is to start at the beginning of week 2 (Stage 4).

3. The project will take two years to complete, at an estimated cost of £2.5m.
Tolerances
4. None.
Constraints
5. MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6. Installation work must take place during MFH normal working hours.
7. +£10,000 / -£25,000.
Reporting arrangements
8. Highlight Report every Monday by 10.00 am.
9. The report must contain a summary of all products worked on during the previous week.
10. Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
At the end of stage 3, the service provider will be selected and the contract awarded. During stage
4, the Account Manager for the selected service provider will work with the Project Manager to
complete the transition of the services to the selected service provider.

Who is responsible for appointing the Project Manager?

During which of the following activities is the Project Product Description created?

Which of the following is NOT an objective of Initiating a Project?

Which other management product is created when the Business case is updated during Initiating a
Project?

Who is responsible for the initial creation of the Configuration Item records?

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct
heading or be in the correct document.

Using the Project Scenario, select the appropriate response to each of the following 5 questions
which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a
relatively simple project, the Project Manager combined the Starting Up a Project process and the
Initiating a Project process. No Project Brief has been produced. Instead the Project Manager
used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO
includes the Business Case, a product checklist and several Product Descriptions, Including the
Project Product Description. Short sections are also included for each of the strategies and the
controls to be applied. The Project Manager has elected to use the Daily Log to record all risks,
issues. lessons and quality – results.
After the initiation stage there will be two further stages during which a small number of Work
Packages will be authorized. While these are being managed, the Project Manager will hold
regular checkpoints, which will support the production of weekly Highlight Reports to the Project
Board.
There is no project schedule in the Project Initiation Documentation. How can project progress be
tracked without a schedule to track against?

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct
heading or be in the correct document.

Using the Project Scenario, select the appropriate response to each of the following 5 questions
which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a
relatively simple project, the Project Manager combined the Starting Up a Project process and the
Initiating a Project process. No Project Brief has been produced. Instead the Project Manager
used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO
includes the Business Case, a product checklist and several Product Descriptions, Including the
Project Product Description. Short sections are also included for each of the strategies and the
controls to be applied. The Project Manager has elected to use the Daily Log to record all risks,
issues. lessons and quality – results.
After the initiation stage there will be two further stages during which a small number of Work
Packages will be authorized. While these are being managed, the Project Manager will hold
regular checkpoints, which will support the production of weekly Highlight Reports to the Project
Board.
There is no Project Brief. How can there be a common understanding of the desired outcomes for
the prepared calendar pack?

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct
heading or be in the correct document.

Using the Project Scenario, select the appropriate response to each of the following 5 questions
which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a
relatively simple project, the Project Manager combined the Starting Up a Project process and the
Initiating a Project process. No Project Brief has been produced. Instead the Project Manager
used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO
includes the Business Case, a product checklist and several Product Descriptions, Including the
Project Product Description. Short sections are also included for each of the strategies and the
controls to be applied. The Project Manager has elected to use the Daily Log to record all risks,
issues, lessons and quality – results.
After the initiation stage there will be two further stages during which a small number of Work
Packages will be authorized. While these are being managed, the Project Manager will hold
regular checkpoints, which will support the production of weekly Highlight Reports to the Project
Board.
There is no mention of any Stage Plans, yet there are two further stages proposed. How will this
be resolved?

Additional Information
Extract from the Communication Management Strategy.
The project information in the table below is true, but it may not be recorded under the correct
heading or be in the correct document.

Using the Project Scenario, select the appropriate response to each of the following 5 questions
which have been raised by the Project Board.
The project is now at the end of the initiation stage. Having decided that the Calendar project is a
relatively simple project, the Project Manager combined the Starting Up a Project process and the
Initiating a Project process. No Project Brief has been produced. Instead the Project Manager
used the project mandate to produce a simple Project Initiation Documentation (PlO). The PlO
includes the Business Case, a product checklist and several Product Descriptions, Including the
Project Product Description. Short sections are also included for each of the strategies and the
controls to be applied. The Project Manager has elected to use the Daily Log to record all risks,
issues, lessons and quality – results.
After the initiation stage there will be two further stages during which a small number of Work
Packages will be authorized. While these are being managed, the Project Manager will hold
regular checkpoints, which will support the production of weekly Highlight Reports to the Project
Board.
No Benefits Review Plan has been developed. Where should the schedule of benefit reviews be
recorded?